Below is a summary of the Minibus Terms and Conditions

The Insurance

  • The minibus is covered by an insurance policy provided by Hemel Hempstead Explorer Scouts. The hirer is liable for the insurance policy excess (£250) in the event of any claim arising from their use of the vehicle and a deposit cheque in that amount will be required at time of booking and retained in the event of any accident until the insurance outcome is determined.

The Drivers

  • All drivers to have a clean licence
  • There must be a period of 2 years since passing test
  • Drivers must be at least 25 years old on the day the hire commences
  • An in-date electronic copy driving licence of all drivers must be provided before the hire commences. Details of how to obtain this can be found here – View Driving Licence

The Minibus

  • The minibus will have a  full tank of (diesel) fuel it must be returned full, if this is not the case the cost of fuel plus £10 admin fee will be taken from your deposit.
  • Ensure the mileage log is kept up to date, and that all daily checks are carried out whilst on hire.
  • Keep the vehicle clean and return it clean: all rubbish must be removed from the vehicle before the end of the hire. Failure to do so may result in a £30 surcharge being added to the hirer’s invoice.
  • Any parking/speeding, traffic violations or congestion charges are the sole liability of the hirer or driver at the time of offence (a diary is provided to record who is driving and when).
  • All hirers of the vehicle must hold a section 19 minibus permit to exempt them from PSV/PCV requirements and must display it in the vehicle during use. Permits apply to the organisation hiring the vehicle, not to the vehicle itself, so you must have your own. By exemption of Hemel Hempstead District groups who can use the permit in the minibus.

Details here of how to obtain your section 19 permit

Scout Minibus Permits

Section 19 permits

 

Booking Form

Once availability has been confirmed please complete and return this booking form with your deposit to our minibus administrator.

Minibus Booking Form

Upcoming Events

Oct
19
Fri
2018
6:00 pm Peak Assault (Herts Scouts) @ Secret location (Starting at Phasels Wood)
Peak Assault (Herts Scouts) @ Secret location (Starting at Phasels Wood)
Oct 19 @ 6:00 pm – Oct 21 @ 7:00 pm
Peak Assault is Hertfordshire Scouts’ most challenging competition organised for members of the Scout Association aged 14 and over and is now in its 43rd year. The competitors must use their orienteering skills, physical ability[...]
Oct
31
Wed
2018
5:30 pm Halloween Party for Beaver Scout... @ Phasels Wood Activity Centre
Halloween Party for Beaver Scout... @ Phasels Wood Activity Centre
Oct 31 @ 5:30 pm – 8:00 pm
Join us for a spooky evening of fun Halloween-themed activities. Parents are asked to accompany children (1:4), with leaders supporting the activities. Halloween Party Leader letter Halloween Party YP letter Deadline for young people to[...]
Nov
5
Mon
2018
6:00 pm Family Firework Spectacular @ Hobbs Hill Wood Primary School
Family Firework Spectacular @ Hobbs Hill Wood Primary School
Nov 5 @ 6:00 pm – 7:00 pm
An opportunity to have a great night watching some spectacular fireworks and raise money for your group at the same time. The school kindly donate back a percentage of any ticket sales to the group[...]
Nov
16
Fri
2018
7:30 pm Green Beret @ Tolmers Scout Camp
Green Beret @ Tolmers Scout Camp
Nov 16 @ 7:30 pm – Nov 18 @ 11:30 am
 
Nov
25
Sun
2018
1:00 pm Cub Scientist Activity Badge Day @ Hobbs Hill Wood primary school
Cub Scientist Activity Badge Day @ Hobbs Hill Wood primary school
Nov 25 @ 1:00 pm – 5:00 pm
An exciting afternoon of science-themed activities and interactive sessions. Cub Scouts who attend will receive their Scientist activity badge. Cubs will go round in groups of ten, accompanied by an adult. We would ask groups[...]
Dec
16
Sun
2018
all-day Christmas Pantomime for Beavers ... @ Kings Langley Community Centre
Christmas Pantomime for Beavers ... @ Kings Langley Community Centre
Dec 16 all-day
Join us for a fun and interactive Christmas-themed “Beauty and the Beast” pantomime, delivered by a travelling theatre company. Separate sessions for Beavers and Cubs – leaders are asked to offer to stay to supervise,[...]
Jan
3
Thu
2019
7:45 pm All Sections Leader Meeting @ Hobbs Hill Wood primary school
All Sections Leader Meeting @ Hobbs Hill Wood primary school
Jan 3 @ 7:45 pm – 9:30 pm
A chance to network with other leaders, find out about and have your say on future events and pick up tips and ideas to help run your section.